What does AutomateVictoria do?

AutomateVictoria builds and manages workflow automation systems for small businesses in Victoria, BC. We connect tools like Calendly, HubSpot, Gmail, and Make.com to automate lead follow-up, appointment reminders, Google review requests, and outreach sequences.

How long does it take to set up an automation?

Most systems go live within 5 business days of signing. We handle everything — discovery, build, testing, go-live, and ongoing monitoring.

How much does workflow automation cost?

Starting at $1,199 at signing plus $299/month for 12 months, then $99/month. Or pay $3,250 upfront and save $349 in year one. Scope and pricing are confirmed during a free 30-minute discovery call before any work begins.

Do I need to learn any new software?

No. You don't need to learn any software. We handle the entire build — discovery, setup, testing, go-live, and ongoing monitoring and maintenance.

What kinds of businesses does AutomateVictoria work with?

We work with owner-operated small businesses across Victoria, BC including mortgage brokers, financial advisors, trades businesses, health and wellness practices, coaches, consultants, accountants, bookkeepers, recruiters, and legal practices.

Victoria, BC · Business & Workflow Systems

Get 15–20 hours back every month — without hiring anyone

I build and manage workflow systems for businesses in Victoria and across BC. You stop doing the repetitive work. I handle everything.

AutomateVictoria connects tools you already use — HubSpot, Gmail, your booking system — and automates the repetitive parts: lead follow-up, appointment reminders, Google review requests, and outreach sequences. Based in Victoria BC. Most systems go live in 5 business days.

Pick an Industry Click to see your workflows

Live Demo

See a system run, end-to-end

Pick a workflow to watch it execute step by step — exactly what your clients would experience.

Instant Booking Reply

Trigger: Contact form submitted

Result preview

Pricing

One engagement. Two ways to pay.

Discovery, build, go-live, and ongoing monitoring — all included. We scope everything during a free call and confirm the price before any work begins.

Most agencies charge $5,000–$15,000 for a comparable engagement. We start at $1,199.

Every base engagement includes

✓ 1 trigger + up to 5 actions
✓ Up to 3 connected apps
✓ Up to 3 assets (forms, email templates, or spreadsheets)
✓ Linear flow — built around your existing tools
+ More complex builds scoped and priced before work begins

Pay over time

Best if you want the lower upfront cost

$1,199 at signing

Then $299/mo for 12 months · Year 1 total: $4,787

Discovery, build & go-live included
Monitoring & break-fix included
Issues resolved within 24–72 hours
Drops to $99/mo after 12 months
Additional systems quoted separately

Pay upfront and save

Best if you want the lowest year-one total

$3,250 upfront

Then $99/mo · Year 1 total: $4,438 — save $349

Discovery, build & go-live included
Monitoring & break-fix included
Issues resolved within 24–72 hours
$99/mo from day one — no financing period
Additional systems quoted separately

Scope is confirmed during discovery — no surprises. Complexity beyond the base engagement is priced as an add-on before any work starts.

★ Founding client rate — sign in 2026 and lock in this pricing for 12 months.

How It Works

From call to live in under a week

You don't need to learn any software. I handle everything.

Free 30-minute discovery call

We talk through your day-to-day. I map exactly where you're losing the most time.

I send a specific proposal

Not a generic package — a named list of exactly what I'll build and what it costs.

I build and test everything

You'll see it working in a short video before anything goes live.

It runs. I monitor it.

You get hours back every week. I monitor for errors, handle breaks within 24–72 hours, and make adjustments as your needs change.

ROI Estimate

What's the repetitive work costing you?

Move the sliders to get a rough sense of what you'd get back.

Hours/week on email, follow-ups, & admin? 8 hrs/wk

What's an hour of your time worth?

$/hr

You'd get back roughly $1,200/mo

Assumes typical 75% reclaim of repetitive admin time.